Logbook Import

Update

Starting in version 5, the import tool is now inside the Mac and iOS app. Once your CSV file is ready, you can import it in the Tools section.

If you are coming to Pilot Pro from a paper logbook, or from another digital logbook, use this guide to get some ideas on how to get your logbook data into Pilot Pro.

You Have Options

If filling out a template sounds like a lot of work, remember that you have other options that will take a lot less time:

  • Total Summary — Add a small number of entries that contain the totals from your previous logbook (divided, perhaps, by aircraft category), and don't bother entering individual entries. In many cases, just having the totals is sufficient.
  • Yearly Summary — Enter a single logbook entry for each year you have flown and use the total for that year as the duration for the entry.
  • Copy and Paste — Generate a CSV export with your previous logbook and copy and paste the relevant columns into our template.

If you would rather put your logbook data into our CSV import template and import it into Pilot Pro, follow the steps below to get started.

Step 1: Download the Template

Get our CSV template that you can open in either Excel or Numbers.

Excel

Download Template      

Numbers

Download Template

Please remember:

  • Columns Are Picky — Only the custom field columns indicated in the CSV template can be changed (reordered, added, deleted, renamed, etc.). Everything else must stay where it is.
  • European Languages — If you use a computer with something other than English set as the language, it's possible that Excel will export your logbook with semi-colons as the separator instead of a comma. If you're on a Mac, you can check this in System Preferences > Language & Region > Advanced.... The number separator must be set to comma or else our CSV importer won't be able to read your file.

Step 2: Aircraft

When entering your aircraft, please keep a couple things in mind:

  • Category/Class — The possible aircraft categories are listed on a separate tab in the Excel/Numbers template. You can only use the ones listed in the template. Here they are for your reference:

    Airplane Single-Engine Land Airplane Single-Engine Sea Airplane Multi-Engine Land Airplane Multi-Engine Sea Helicopter Multi-Engine Helicopter Gyroplane Airship Balloon Simulator Flight Training Device Glider Powered Lift Powered Parachute Weight-Shift Control Other

  • Custom Fields — You can have either yes/no or text custom fields with aircraft. Most of the time, you'll use the yes/no variety since they typically attributes of an aircraft (like tailwheel, complex, high performance, etc.).

Step 3: Logbook Entries

By the time you have gotten this far in the template, hopefully you are getting the hang of how it works. There are just a few formatting tips for this section:

  • Flight Date — Always use the MM/DD/YYYY format. For example, January 5, 2018 would be: 01/05/2018
  • Aircraft Registration — This must match the "N number" of an aircraft up in your aircraft list. Otherwise, your logbook will show "No Aircraft" for that logbook entry.
  • Airports — You can use either the IATA or the ICAO airport code in Departure, Destination, and Route, but we recommend using ICAO (e.g. KLAX instead of LAX).
  • Duration — This can either be #.# or HH:MM format. Example: 3.5 or 3:30
  • Distance — This can only be in nautical miles (or just leave it blank)
  • Custom Fields — You can have, yes/no, flight time, or text custom fields with logbook entries. Most of the time, you'll use the flight time variety (like PIC, Cross Country, Instrument, etc.). Flight time values can be either #.# or HH:MM.

Happy importing!

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